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Southwest Airlines Group Travel Booking Guide

Southwest Airlines Group Travel Booking Guide

Do you wish to travel with your squad but need budget flights? Choose Southwest Airlines group travel program and plan an itinerary for ten or more people together without a hassle. The airline provides you special offers, more flexibolity and extra discounts when you travel in groups of more than 10 under the same itinerary.

To know more about the Southwest group travel program and how to arrange travel for your squad, read the subsections below.

Southwest Airlines group travel program is a special service available for passengers traveling together with at least 10 people or more under a single itinerary. This service enables you to travel to the same destination with your friends, family, or even colleagues at an affordable price.

Besides, you can enjoy travel discounts for your group from Southwest Airlines. The airline does not have minimum stay or Saturday night stay requirements. Besides, Southwest group fares do not have any blackout dates.

Types Of Groups on Southwest Airlines

  • School
  • Sports
  • Religious
  • Extended Family
  • Corporate (at least 25)
  • Business meetings

How Do I Book Southwest Airlines Group Travel Tickets?

To book a group with Southwest Airlines, you can either call them with your travel requirements or submit an online form to request a group quote. Check out the detailed process below and confirm your reservations:

Call Southwest Group Reservations

  • Dial 1(800)433-5368 for domestic group reservations.
  • Or call 1(800)308-5037 for international
  • Follow the IVR menu to request a live representative.
  • Connect with the agent and share your group itinerary requirements.
  • Get a group quote from a Southwest agent.
  • Continue if you like and submit a deposit
  • Provide passenger details over email or online form
  • Complete final payment at least 7 days before the departure date.
  • You are ready to travel as a group.

Please Note: The group reservations call center opens Monday to Friday between 5:00 AM to 12:00 AM (CST). 

Submit Southwest Airlines Group Travel Form

  • Go to the Southwest Airlines website.
  • Find their Group Travel Management page.
  • Enter the group leader’s name and email address.
  • Provide your ticket confirmation number.
  • Do not forget to enter the Final Payment Due date.
  • Upload any related documents from your device.
  • Enter the other necessary information about the group.
  • Check the group travel terms and conditions.
  • Re-check your entries.
  • Submit the form.

Southwest Airlines will connect you with a price quote, and if you like it, you can continue the group travel booking process. The airline lets you make a deposit first and you can complete the final payment for group closer to the departure date.

What Is Southwest Airlines Group Travel Policy?

You must understand the Southwest Airlines group travel policy in order to travel with your party of 10 or more successfully. The airline has set up the following criteria for group reservations:

  • A group should have at least 10 adults traveling together on the same itinerary.
  • You must be traveling from the same origin to the same destination on the same flight.
  • Make sure to provide all the passenger names correctly as per their passports.
  • You must provide passenger information completely without leaving anything out.
  • If total passenger names do not match the number of seats, Southwest can cancel your excess seats without names.
  • You can call or email Southwest Airlines to confirm the final payment for group travel after submitting the passenger name list.
  • Group members can not be all minors. There should be at least one adult per 4 minors under the same itinerary for group travel.
  • You will not get a refund of your group deposit if you cancel your group tickets.

Perks Of Booking Southwest Airlines Group Travel Tickets

There are several benefits of group travel on Southwest Airlines. You can enjoy superb discounts and make sure your trip is memorable. Here are some of the major perks you can enjoy:

No Extra Fees

You can book your group travel, get tickets, and even make name changes at no extra cost with Southwest. This helps you save money while arranging your group travel. 

Unlimited Name Changes

A group member can request name changes an unlimited number of times up to three days before your departure date. This helps you make any corrections you need at ease. 

Book Now, Pay Later

You can hold your reservation free of charge. The airline asks for a $50 group deposit per passenger, which confirms your group reservation. The remaining balance can be paid later, up to 7 days prior to departure. This helps you retain an itinerary for many days without full payment.

Group Discounts

Southwest Airlines also claims to offer group booking discounts to customers who want to travel with at least one person on the same itinerary. Thus, booking together can help you save twice as much as booking individually.

Groups Seat Together

Till now, Southwest does not assign seats, and you can sit in your fare category at any available seat. So, if a group books a ticket together, they can definitely find seats near each other.

Moreover, if your group has 29 members, the airline will offer you one tour conductor ticket free of any carrier charges, which start from $5.60 one-way. With all these benefits of Southwest Airlines group booking, you are ready to travel with your favorite people.

What Is Southwest Airlines’ Requirement For Corporate Meeting Travel?

  • For Southwest meetings travel, you must be 25 or more people traveling from different origins to the same destination. Southwest Business Meetings lets you book travel together for each of them.
  • The airline also offers special incentives, discounted fares, and more to such meetings travel passengers.
  • Meetings travel is available through any channel like GDS, API/Direct Connect, or SWABIZ®.
  • The airline allows self-service name change requests up to 24 hours prior to the flight’s departure for meeting groups.

Final Say

So, if you are willing to travel with ten or more people in a group to the same destination from a single departure point, you can book tickets with Southwest. Southwest Airlines group travel booking is a simple process that allows you to arrange your tickets at no extra cost. Just make the deposit, confirm your travel, and get ready for an amazing journey. With the part payment option, you can also save yourself from extra costs if one of your group members backs out at the final moment. 

For more details on group bookings with Southwest, feel free to connect with AirTripwale for a seamless booking experience. We’ll guide you through hassle-free group travel and assist with cheap flight ticket bookings for your trip.

CategoriesBlogs By Airtripwale

Best Time to Book Southwest Flights | Southwest Airlines

Best Time to Book Southwest Flights | Southwest Airlines

Who would not prefer booking the cheapest flight tickets on Southwest Airlines? If you are one of them and searching for exciting deals on the same airline, this post is for you. Stay associated with us to find the best day to book flight tickets on the same airline. 

Typically, Southwest Airlines commences its flights on the lowest day of the week to draw passengers’ attention. Most of us want to plan a trip on the weekends, which results in demand. That is why the airline usually increases the flight prices on Weekends. To get the cheapest tickets, try buying tickets on weekdays. Follow the instructions in this post to find the right time to make flight reservations on Southwest Airlines. 

When is the Right Time to Buy Cheap Southwest Tickets?

Are you here looking for the most affordable days to book your flight tickets? If yes, we would like to advise you to book tickets on Tuesday, Wednesday, and Saturday when flying with a Southwest flight. These days are usually considered the cheapest days to travel with the same airline. 

If you are still searching for the cheapest days to book a Southwest Airlines flight, please stay linked with us until the very end of this informative article.

Effective Methods to Grab the Cheap Flight Deals on Southwest Airlines! 

Various ways are available on the internet to find the cheapest flights on Southwest Airlines. If you are also concerned about finding the same, you have to read the information below. We have mentioned each way that will help you find the most affordable flight deals on Southwest Airlines without any hassle.

Choose Weekdays over Weekends 

The first and most effective advice is to choose weekdays when looking for the most affordable flight deals on Southwest Airlines. There are great chances to grab the cheapest flights on weekdays compared to the weekends. This happens because most travelers think to fly on weekends, which is why the airline increases the flight prices. That is why we highly recommend booking flight tickets on weekdays. 

Become a Rapid Rewards Member

Another way to find the cheapest Southwest flight deals is to be a rapid rewards member. As a loyalty program member, you will be eligible to earn reward points whenever you book tickets on the same airline. These points can be used for further bookings and get the discounted tickets.

Use third-party tools

You can use third-party websites to look for broad flight possibilities, even though Southwest doesn’t display fares there directly. It will be beneficial if you use third-party tools while looking for the discounted airfares. However, you still need to visit Southwest Airlines’ official website to reserve flights. For this, you can also get help from the airline’s agents and grab the best flight ticket with ease. 

Be Attentive to the Recent Sales

Southwest Airlines usually launches affordable sales on its official website. If you are concerned about booking a cheap flight, it is highly recommended that you be very attentive when the sale is launched on the website so that you can easily grab it.

Avoid choosing EarlyBird

Most travelers who are nervous about reaching the airport late may opt for EarlyBird. However, they have to pay the extra charges. It is not always necessary to choose EarlyBird to get a good seat and pay these additional fees. Especially when you are traveling with a kid under 6 years old, you can get a good seat even without paying for EarlyBird.

This directly implies that the family of four can skip EarlyBird by taking advantage of the Family Boarding group.

Plan a Trip on Vacation

You are recommended to plan your trips on vacation to get free drinks until you reach your destination. When you fly Southwest Airlines on a few holidays, the airline will allow you to request free beverages. Not only can you get free drinks, but also grab the cheapest flight deals. 

Use the Southwest Airlines Low Fare Calendar Tool 

The most effective and adaptable way to find the cheapest flights and days on Southwest Airlines is to use the low fare calendar tool. It is considered one of the best ways to find discounted airline flight tickets. This tool helps you in finding the most affordable days to fly Southwest Airlines. Additionally, you can use this tool to find discounted flight deals. 

If you are unfamiliar with using the same tool, you can proceed with the information below to find it. 

How Can You Use the Southwest Low Fare Calendar to Book Cheap Flights?

Using the Southwest Airlines low-fare calendar is the best option if you want to plan inexpensive flights. You may use this useful tool to grab the best airline costs if you know the departure date and route. Follow the steps below to use the Southwest Airlines low fare calendar tool and end up with reserving the budget-friendly flight.

  • Launching the airline’s official website from any web browser is the initial step.
  • After that, click the bar to enter the month after choosing your preferred route.
  • Now, you need to enter the time and date of the flight’s departure.
  • Choose the Add Return option to include your return route.
  • Once again, follow the previously outlined steps, and then click Continue.
  • The Southwest flight booking page with the time and date will now be displayed to you.
  • Here, you can choose one of the discounted flight deals. 
  • Finally, make the payment to confirm your booking and wait to get a confirmation mail from the airline. 

By following these simple instructions, each passenger can grab the best and most affordable flight deal on Southwest Airlines. To get further information, it would be best to contact the airline’s professionals directly.

Ending the Article! 

Now, it is time to wrap up this instructive post about finding the best time to book Southwest flights. We hope that you have got the required information from this post. In case you have further queries about booking the cheapest Southwest flights, it is suggested that you call the airline’s customer service number and wait for someone to pick up your call. 

The airline’s representatives are always working to help you. So why delay? Get in contact with them right now to find solutions to your each query. 

CategoriesBlogs By Airtripwale

Southwest Airlines Pet Travel Policy Guide

Southwest Airlines Pet Travel Policy Guide

Do you want to travel with your baby dog but are unaware of Southwest Airlines Pet Policy? Then, this post will best suit your trip plan. In this context, we are going to cover all the essentials of pet travel requirements. Afterward, you can find it easier to prepare a proper pet trip with Southwest Airlines Reservations. 

Can I Take My Pet on Southwest Flight?

Southwest Airlines allows all passengers to travel with their domestic pets by following the pet policy. If you are a dog or cat owner, plan air travel with them by following the Southwest Airlines policies for pet travel. Following the policy, you will be liable to schedule a flawless and confirmed travel with your pet on Southwest.

What is Southwest Airlines Policy for Pet Travel?

Southwest Airlines Pet Policy allows all passengers to travel with them by drawing some criteria and protocols. As long as one meets all of the requirements or protocols meant for Pet travel, one can bring their baby dog or cat on Southwest Travel. Here’sHere’s what Southwest Airlines’ Pet Policy states and permits passengers to travel with pets. 

Pet Eligibility for Southwest Travel

  • Under the pet policy of Southwest, domestic dogs or cats are eligible to travel with their owner. 
  • The pet must be 8 weeks older to qualify for travel.
  • Get your pet vaccinated before booking the flight.
  • If a pet is not aggressive and disruptive, you can think of traveling with your furry ones.

Southwest Airlines pet carrier guidelines

  • One carrier is acceptable for each ticketed customer.
  • Southwest accepts no more than two pets of the same species of cat or dog.
  • Get your pet in a spacious enough carrier when it’s about to travel.
  • Make sure that the pet carrier dimensions are not larger than the 18.5″ (L) x 13.5″ (W) x 9.5″ (H) dimension.
  • Pets in leak-proof and well-ventilated carriers are acceptable on Southwest Travel. 
  • Southwest accepts both Soft-sided and hard-sided carriers.

Restricted destination/trip for Pet Travel

  • Passengers traveling from or to Hawaii cannot take their pets on a trip. 
  • Southwest Airlines allows pet travel on the trip between Hawaii islands.
  • Specific requirements may be applicable to pet travel for passengers traveling to Puerto Rico. 
  • Southwest Airlines pet travel is not eligible for any international flight or itinerary that involves international flights. 

Southwest Policies for Service Dogs

  • Southwest Airlines accepts law enforcement dogs and search-and-rescue dogs for free, accompanied by their respective handlers. 
  • A letter of mission and animal certification copy is essential for traveling with service dogs.
  • The airline may deny the transportation of dogs that lead to a direct threat to health or others’ safety or have a disruptive nature.

Guidelines to travel with Service Dogs While On Board

  • Service dogs can sit on the owner’s lap anywhere except the seat at the Emergency exit. 
  • If the dog is in the carrier, it is advisable to stow the carrier under the front seat of you. 
  • While on board, the dog must not extend into the aircraft aisle.
  • Dogs must not block the exit paths or any exits.

Tips About Southwest Airlines Trained Service Dogs Travel 

  • Some Specific policies, restrictions, and documentation for service dogs may vary by destination when flying to Puerto Rico, Hawaii, or Internationally. 
  • It’s the owner’s responsibility to check out and comply with Dogs’ travel, including acceptance laws, procedures, and requirements of each location on their itinerary. Otherwise, the airline will refuse the dog’s travel on Southwest Flights.
  • Five fact-finding reasons to Southwest Airlines staff at the airport to qualify trained service dogs for air travel.

How to travel with pets on Southwest Airlines?

Traveling with a pet can be challenging, like taking care of spry toddlers out in the garden, especially when it’s your first time. To ensure you won’t have such a situation while on a trip, we highly recommend you follow all the Tips for flying with pets on Southwest Airlines. Once you are ready, call Southwest Airlines customer service and make a request to add your pets to the bookings.

Steps to Book Pets to Travel on Southwest

Follow the steps given below, and easily book travel with a furry friend on Southwest Airlines flights.

  • Make sure that you have booked your flight. 
  • To add your pet to your reservation, you should contact Southwest Airlines Customer Service.
  • Get the details of your pet such as, weight, pet type, and any special requirements.

How Much Does Southwest Airlines Charge for Traveling with Pets?

One should pay for the pet to travel along with them. The pet travel fee ranges up to USD 125 each way per pet carrier. One must pay the fee for pet travel at the airport ticket counter. This fee is not a part of your reservation value. The pet travel amount is fully refundable if you cancel your reservation.

Steps to Pay for Southwest Pet Travel

If you request pet travel on your reservations through customer service on a call, you need to pay for that at the airport ticket counter using the accepted credit cards. The pet travel fare pricing may change at times. So, it is always good to advise the passengers to pay at the airport ticket counter to avoid arguments among attendants and passengers regarding the pet travel fee by providing complete transparency. 

By covering all the above protocols, including the procedure, Southwest Airlines fee, and pet travel requirements, you are eligible to take your furry ones on a trip. 

Additional Things to Know About Flying with Pets on Southwest Airlines

Though Southwest Airlines allows all passengers to get their pets on a trip still, there is a chance your furry companion may not travel all because of your silly carelessness. To avoid such a scenario, you should cross-check the key facts about pet travel, such as;

  • Pet’s medical documentation
  • Pets must meet behavior and age restrictions as per Southwest Airlines’ Pet Policy.
  • Avoid international travel when planning with your pet.
  • Carry your pet in a leak-proof carrier.
  • The carrier must include enough space and allow the pets to stand and move easily.
  • The carrier type must be soft-sided or hard-sided. 
  • A pet carrier must neither exceed the specified dimensions nor succeed the same.
  • The airline does not allow pet travel on international routes.
  • Pet travel is possible on domestic itineraries or flights and in the main cabin.
  • One can carry two small dogs or cats of the same species in one carrier in one reservation. 
  • Unaccompanied Minors are not eligible for Southwest Airlines Pet Policy. 
  • To qualify the pet to travel with its owner, undergoing a TSA procedure at the airport is necessary. 

TSA Protocols to Undergo for Pet Travel at the Airport

  • Ensure to get your pet off from the carrier and place it on the conveyor belt for screening through the X-ray machine.
  • Holding your pet passes through the metal detector. 
  • Anyhow, if you fail to get your pet out of the carrier, ask for a private screening room. This leads you to personal checking by TSA officers. If any explosives are caught from your pocket, they will swab your hands.
  • Once the screening is over, place your pet back in the carrier, secure it properly, and ensure the comfort of your pet. 

Wrap Up

You can travel on Southwest Airlines with your pet dog or cat. You should follow the Southwest Airlines pet travel policy, guidelines and tips to level up your chance for travel. Bookings for pets are only available on a call to the customer service. 

Frequently Asked Questions

A: No, there is no longer Southwest Airlines Emotional Support Pet policy. However, you can take them with you on travel as a pet, abiding by the pet policy.

A: Southwest Airlines’ official website does not include a portal for pet travel reservations, so consider calling customer service and requesting one.

A: If you don’t have a pet carrier until the departure date, you can purchase one at the airport for $58.

A: Using the measuring tape, calculate the length, width, and height; the dimensions must be 18.5″long x 8.5″high x 13.5″.